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Organizing Your Workspace
Tips and Strategies for Organizing Your Workspace
Tips and Strategies for Organizing Your Workspace
Alice DuBois avatar
Written by Alice DuBois
Updated over a week ago

The Folder Browser is home to your workspace folders and documents. Folders appear in the top pane and are ordered alphanumerically.

When you click on a folder, the documents inside that folder will be displayed in the bottom pane. Documents are listed by last-updated date. Recently updated documents will be at the top of the list.

It's worth putting a bit of thought into how you want to organize your workspace's folders. A smart organizational strategy can make it faster to move between documents and easier to find what you need.

Here are some tips:

πŸ‘‰ Start your folder names with numbers so you can put frequently-used folders first, even if they don't come first alphabetically.

In the example on the left, you have folders that people will rarely go into at the top of the list while the important folder you'll be using more often is lower down. Alphabetical order is not creating a useful folder order.

Because numbers come before letters in alphanumeric order, you can add numbers to the start of the folder name. In the example on the right, the number prefixes force the folders into a more useful order.

πŸ‘‰ Keep frequently used folders at the top level of the workspace

There's no limit on how many levels of sub-folders you can set up. But it's a pain when a document you need to access 20 times during the day is buried four folders deep (eg. Writers Room > Show Scripts > Season 5 > Episode #508)

We recommend having a top-level folder for any episode that you're actively working on. All the documents for the episode are quick to access and easy to move between. Once the show is done and you don't need to access the documents as frequently, then you can move the documents into deeper storage in an archive folder.

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